The process of preparing, submitting, and negotiating a government proposal can be distressing. Having reviewed hundreds of government RFPs, we have seen how agencies have handled various kinds of contracts over the years throughout the country. This experience will be of enormous value in developing elements of a proposal that meet the agency’s requirements yet carefully protects your interests. We will ensure that your bid satisfies technical, cost, and administrative requirements. ECG can assist with any of the tasks identified below, depending on the time available and your needs:
- Review of the RFP and advice regarding potential problems and issues
- Negotiation with procurement officials to resolve questions, change the scope of work, or seek extensions to the bid closing date
- Answering questions about relevant government and private sector Acquisition Regulations (FAR) and agency-specific regulations.
- Pricing development and review
- Obtaining award data on existing contracts, if applicable, either informally or formally through submission of freedom of information act (FOIA) requests
- Capturing and analyzing data on other similar contract awards
- Obtaining background information and reference materials not included in the RFP
- Development of an outline and schedule for proposal preparation
- Recommendations red-team review for proposal content
- Development of a subcontracting plan.
- Assistance negotiating subcontracts
- Preparation of initial draft material for the technical proposal
- Technical compliance review of draft material according to the evaluation criteria
- Formulating recommendations for technical discriminators to maximize evaluation scores
- Production of the final document may include formatting, printing, binding, and shipping to the agency.
- Advice regarding revised final offers (RFO’s)
Our proposal development and management relies heavily on our client’s expertise when discussing their industry specific experience, management approach, and quality control. ECG acts as a manager making sure all the critical pieces are addressed thoroughly and completed timely. Efficient management of the completed product through production process is also crucial to a successful submission.
MYTH: Doing business with the government does not rely on relationships and does not require any marketing. All that is required finding opportunities on web sites and responding with quotes/proposals.
FACT: Having great relationships with government end users can provide more opportunities beyond RFQs/RFPs posted to government web sites. Some opportunities do not even require the government put it out for a competitive bid process so knowing someone could present more chances to do business. Furthermore, relationships also help build positive past performance history which is critical to winning future opportunities.